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How to Fix Microsoft Outlook Issues

April 29, 2024

by Temitope Victoria with 2 Comments Exchange Online Microsoft 365

Common Microsoft Outlook issues can be resolved with known solutions. The article highlights common issues with detailed solutions to fix the problems.

Common Microsoft Outlook Issues

1. Search Button Malfunctions

The search bar and button can return incomplete information or sometimes no result during a search. This error occurs due to:
• Corrupted search index
• Damaged Outlook profile
• Corrupt Outlook Data file (PST)

Possible Solutions
To fix the problems associated with the search index, you can:

A. Rebuild the search index: To rebuild the search index, follow these steps;
• Open Microsoft Outlook,
• Go to ‘File’, then click on ‘Options’ and select ‘Search’.
• Click on ‘Indexing options’, then ‘advanced’.
• Provide your admin access and click the ’delete and rebuild index’ button.
• Restart your computer after the process is completed and try using the search bar in Outlook.

2. File Access Denied

The critical error associated with denied file access means you don’t have permission to open the file. This issue is caused by underlying problems with the Outlook data file (PST) such as corrupted files or unsupported format.

Possible Solutions
To fix this error
A. Rebuild the Outlook Data File (PST): To rebuild the Outlook data file;
• Exit outlook
• Locate the ‘SCANST.exe.’ file in the Outlook installation folder
• Launch the file by clicking the browse button and select ‘Start’ to start the scan process.

B. Contact your admin to confirm that you have permission to the file.

3. Outlook Calendar not Syncing

Creating and managing meetings can be difficult when calendars don’t sync. This error occurs when there is:
• An issue with synchronization settings
• A conflict with other applications

Possible Solutions
Calendar Synchronization issues can be tackled using the following methods:
A. Change of date and time in Microsoft Outlook can lead to synchronization problems. You can solve this by checking the date and time of your computer and ensuring you are in sync with the mailbox server. Right-click on the time and date at the bottom right and select ‘Adjust time/date’
B. You can also check your Outlook calendar synchronization settings to ensure the issue is resolved.
C. When all other methods prove abortive, you can remove the previous calendar and create a new calendar.

D. Use Microsoft’s Calendar Checking Tool for Outlook (CalCheck) to troubleshoot Outlook.

4. Emails stuck in Outbox

Emails stuck in the outbox’ can be a result of synchronization problems and other related problems. This error arises from these issues.
• Error in Outlook profile
• Corruption of Outlook data files (PST)
• Network connection problem
• Issues with email account settings

Possible Solutions
To solve the issue of emails stuck in outbox, you can:
A. Contact your admin to check the mail flow. This can be done by using the Message Trace on the Exchange Admin Center to see why emails are not delivered.
B. Check your network connection and ensure that your connection is intact. A poor network connection causes emails to be stuck in the outbox.

C. Use Outlook on the web and mobile to send emails to isolate if the issue is related to Outlook Desktop. If it is Outlook desktop, restart it, create a new profile, and ensure the PST file is not corrupted.

See more information with Fixes and workaround with Outlook.

5. Inaccessible attachments

When attachments are inaccessible, more often than not, there are some underlying causes.
• Attached file type
• Security software settings
• File format not supported

Possible Solutions
When experiencing difficulty with accessing attachments in Outlook, you can troubleshoot with these steps.

Update your Microsoft Outlook Version and ensure it is well and running.
Rectify your ‘attachment handling settings’. Get more information from Microsoft Support.
Check your anti-virus to ensure it doesn’t block certain file types.
Review Outlook rules and Exchange rules to confirm there are no restrictions to certain file types like .exe.

6. Dysfunctional Microsoft Outlook rules.

Microsoft Outlook rules help users manage outgoing and incoming mail effectively. However, these rules are dysfunctional sometimes.

Possible Solutions

Delete corrupted rules: To resolve the issue of dysfunctional rules in Outlook, this can be done by deleting the corrupted rules using the MFCMAPI tool.

NOTE: Use MFCMAPI with caution. Changes made with MFCMAPI Can greatly affect Outlook.

Using the MFCMAPI tool, you can delete corrupted files through the following steps.

a.Download the latest version of MFCMAPI tool
b. Start the tool and select options under ‘Tools’
c. Select ‘Force the use of Outlook’s MAPI file’ and click ‘OK’.
d. On the session menu, select Log on. Select ‘OK’ to load the public folder store once you receive an error message
e. Click on ‘Root Container’ then ‘IPM_Subtree’. Right-click the related public folder and select ‘Open associated contents table’
f. Sort the contents of the table by message class by selecting ‘Message Class Column fkHeader’.
g. Select the messages that display ‘IPM.Rule.Version2’ and check the properties of each one.
h. Corrupted files will display ‘cb: 0’ in the Value column for the PR_EXTENDED_RULE_MSG_CONDITION and PR_EXTENDED_RULE_MSG_ACTIONS properties.
i. In the Tag Column these properties will display 0x0E9A000A and PT_ERROR in the Type column respectively.

Conclusion

Resolving issues with Microsoft Outlook is essential for an administrator.

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How to fix Microsoft Outlook Crashes

April 24, 2024

by Temitope Victoria with No Comment Exchange Online Microsoft 365

Microsoft Outlook can encounter some problems and impact functionality. However, there is always a solution to these situations. The solutions always come in handy as they help you stay afloat in the situation without losing much time and wasting resources.

This article presents common Microsoft Outlook crashes and how you can fix them.

Common Outlook Crashes

Microsoft Outlook cannot be accessed
Out of mailbox Space
Outlook freezes on opening
Recovering deleted items
Search button malfunctions

Causes of Microsoft Outlook Crashes and Possible Solutions

1. Microsoft Outlook cannot be accessed.

Inaccessibility of Microsoft Outlook is one of the most common errors Microsoft Outlook users encounter. This error may occur due to several reasons, including

a. Outlook data file(PST) corruption

b. Damaged outlook profile

Possible Solutions

To solve the error ‘Microsoft Outlook cannot be accessed‘, create a new Outlook profile or rebuild Outlook Data file.

A. Create a new Outlook profile:

a. Go to the Control Panel.

b. Click on the ‘User accounts’ then ‘Mai (Microsoft Outlook’ and click ‘Show Profiles’.

c. Select ‘Add’ and type the new profile. Fill in the required information and wait for the process to be complete. You will receive a message that confirms the new profile.

B. Rebuild the Outlook Data File (PST)

To rebuild the Outlook data file; Exit outlook and locate the ‘SCANST.exe.’ file in the Outlook installation folder. Then, launch the file by clicking the browse button and select ‘Start’ to start the scan process.

2. Out of Mail Box Space

Most Outlook mailboxes come with a maximum space of 50GB by default. However, this size can be increased to 100GB. When the mailbox gets too limited, it can become a problem. You can tell when a mailbox reaches the limit because;

a. Microsoft Outlook will become slow.

b. Other mail-related functions may stop working.

c. You will find an error warning when you check the user’s mailbox usage.

Possible Solutions

When faced with an ‘out of mailbox space error’ you can try to do the following:

a. Clean up your mailbox: Take time to delete unwanted files so you can create some space for more relevant files. You can also empty your trash can by clicking on ‘empty folder’.

b. Run an archive: This means that older files can be archived to minimize the storage space they take up. You can find this option under your ‘Mailbox Settings’. You can archive all items or select a few using a date boundary.

c. Rebuild Profile: You can also rebuild your profile. To do this, open the window control panel and click “Mail (Microsoft Outlook)”. Under this, click on show panels, then ‘add’. Create a new profile imputing profile name and all necessary information, after which you will receive a message confirming the creation of your profile

3. Outlook freezes on Opening

Microsoft Outlook can sometimes shut itself down or freeze during use without prior warning. This common error can occur due to:

a. Defective Add-ins

b. Oversized profile

c. Problems with storage media

Possible Solutions

To deal with the error of Outlook freezing on opening;

A. Open Outlook in safe mode: Type “outlook.exe/safe” in the search bar at the bottom left of Windows. This will open Outlook with all add-ins disabled. This means that a defective add-in may have been the issue, proceed to delete the faulty add-in.

B. Delete Defective Add-ins: To delete defective add-ins,

Open Outlook and click on ‘File’, then ‘Options’ and ‘Add-ins’
Click on ‘COM Add-ins’ from the list and click the ‘Go’ button
Un-check all the selected Add-ins and select ‘OK’
Restart Outlook to see if the error is cleared
Then carefully, select the Add-ins one after the other to discover the defective ones.

C. Reduce the size of Outlook Data File (PST): You can also resize the data file to solve this error. To do this,

Go to the ‘Control Panel’
Click on ‘Mail’ and then ‘Data files’
Choose the related PST file and click ‘settings’
Select ‘advanced’ and open the Outlook data file settings.
Click on ‘Compact Now’ and wait for the process to be completed
Restart Outlook again and confirm the error is solved.

4. Search Button Malfunctions

The search bar and button can return incomplete information or sometimes no result at all during a search. This error occurs due to:

a. Corrupted search index

b. Damaged Outlook profile

c. Corrupt Outlook Data file (PST)

Possible Solutions

To fix the problems associated with the search index, you can:

Rebuild the search index: To rebuild the search index, follow these steps;

a. Open Microsoft Outlook

b. Go to ‘File’, then click on ‘Options’ and select ‘Search’

c. Click on ‘Indexing options’, then ‘Advanced’

d. Provide your admin access and click the ’delete and rebuild index’ button

e. Restart your computer after the process is completed and try using the search bar in Outlook.

Conclusion

Fixing Outlook Issues is important for Office 365 Administrators. It is important to follow Microsoft documentation, and guidelines to resolve issues.

Register for Evolve Connect’s training to become a Microsoft 365 Expert and Administrator.

How to Configure Mail Flow Rules in Exchange Online

April 22, 2024

by Temitope Victoria with One Comment Exchange Online Microsoft 365

Mail Flow Rules also called transport rules recognize and respond to messages passing through Exchange Online.

Similar to the Inbox rules found in Outlook and Outlook on the web, mail flow rules are also available in Outlook. One key distinction is that, unlike mailbox-based rules, mail flow rules intervene with messages while they are in motion. Mail flow rules are also called Transport Rules.

What Are Mail Flow Rules?

Mail flow rules allow you to manage how emails flow through your organization. These rules can automatically take action on messages based on specific conditions.

Requirements to Configure Mail Flow Rules

It is required for a user to have access to the Exchange admin or Exchange Online PowerShell to configure mail flow rules. Administrators like Global admin and Exchange admin can configure mail flow rules. The permissions needed are important for security purposes.

Creating Mail Flow Rules

There are two methods of creating a mail flow rule.

Exchange Admin Center (EAC)
Exchange Online PowerShell

Creating a mail flow rule requires rule conditions, exceptions, actions and settings.

Mail flow Rule Conditions

Conditions specify messages to include.

You can configure a rule to apply only to messages containing specific words.
Apply the rule to messages sent by specific users.
Target all messages except those sent by members of a specific distribution group.
Most conditions have one property that requires one or more values.

Case Study for Rule Conditions

You can create a rule to prevent organisation users from sending emails to Gmail or Hotmail. Your goal with the rule is to prevent any sensitive information or details from being sent to their personal Gmail or any other Gmail.

The condition will state that the rule should be applied that the email should be blocked if any recipient’s address includes Gmail or Hotmail.

Rule Exceptions

Exceptions specify messages to exclude. They use the same settings and syntax as conditions.

For every condition, there’s a corresponding exception. The only difference is that conditions include messages, while exceptions exclude them.

Exceptions help fine-tune rule behaviour.
Exclude specific senders from a rule that applies to all other messages.
Avoid applying a disclaimer to messages with certain characteristics.

Case Study for Rule Exceptions

The Gmail rule can be excluded from some users within the organization. Let’s say the CEO or IT Admin need to be able to send emails to Gmail accounts, you will apply an exception. The exception will state “Except if the sender is [email protected] or if the sender is a member of this group [email protected] .

When creating rules in the Exchange Admin Center (EAC), the displayed value in the “Apply this rule if” or “Except if” field may differ from the initial selection due to shortening.

PowerShell allows you to create rules without specifying any condition parameters by using [Apply to all messages].

Rule Actions

Now, let’s briefly touch on rule actions. These define what happens when a mail flow rule matches the specified conditions.

Rule actions include tasks.

Adding disclaimers to messages
Redirecting messages to specific recipients
Moving messages to folders
Setting flags or categories
Forwarding messages
Deleting messages

Each Rule object has an Actions property representing the actions for that rule. It also has Conditions and Exceptions properties for defining the rule’s criteria.

These rules play a crucial role in managing email flow and ensuring compliance within organizations.

Rule Settings

Setting rules requires priority and enforcing the rules. Rule Priority is the importance and order of rules to ensure they are executed. Rule priority is important because. It determines the order in which these rules are applied. Higher priority means a rule is processed earlier in the sequence.

How to Set Rule Priority
1. In the Exchange Admin Center (EAC). Go to Mail flow > Rules.
2. The rules are listed in the order they’re processed. The rule at the top has Priority value 0 and is processed first.
To change priority:
1. Click on the rule you want to adjust.
2. Use the Move Up or Move Down arrows to change its position.

Using the Exchange Admin Center (EAC)

Navigate to the Mail flow – Rules section in the new EAC.
Choose from templates or create a new rule from scratch.
Specify conditions, exceptions, and actions for the rule.

EXAMPLE- CREATE A MAIL FLOW RULE

Create a mail flow rule to restrict users from sending emails to Gmail or Hotmail. The concept is to ask the admin for approval to send the email. However, the IT admin group and CEO should be able to send emails to Gmail or Hotmail.

The concept of creating the rule will determine the options you choose and the words you add in the checkbox.

Navigate to Mail flow > Rules > Add a Rule > Create a new rule.
Name the rule.
Condition: Apply this rule if “any recipient address includes any of these words Gmail or Hotmail”. Selecting the options gives you a box to add the words.
Actions: “Do the following – reject the message and include an explanation, reach out to admin for approval”. Selecting the option opens a box to add the message for the users.
Exceptions: “Except of the sender is this person – Pradeep”. Choosing the option “is this person” allows you to choose the CEO’s email address. To add more exceptions, click on +. To add the IT admin- “Or the sender is a member of this group- ITAdmin”.
Click on Next.
Rule Settings – Enforcing the rule mode will enforce it across organisation users.
Rule Settings – Activate the rule within a specified date if you want the rule to run for some time.
Rule Settings – Test. You can test the rules as an admin before it is enforced for all the users to ensure it is working.
Click on Next
Review and Submit the rule.
Enable the rule and it will take a few hours to take effect for all users.

For more details, check out the official documentation on managing mail flow rules in Exchange Online

Viewing and Modifying Rules

To view rules in the Exchange Admin Center, navigate to mail flow – rules. Edit the rule. Make the changes you want to make. In modifying the rules, there are conditions, exceptions and actions to take.

Testing and Monitoring Rules

Always test rules to ensure they work for users across the organizations. It is essential to thoroughly test each rule.

Using PowerShell

Mail flow rules can be created with PowerShell. Connect to Exchange Online to create the rule.

To create a sample rule in PowerShell:

New-TransportRule -Name “Mark messages from the Internet to Sales DG” -FromScope NotInOrganization -SentTo “Sales Department” -PrependSubject “External message to Sales DG:”

Conclusion

Customizing mail flow rules is important for security, privacy and compliance for organizations.

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How to manage Mailbox Permissions in Exchange Online

April 15, 2024

by Temitope Victoria with 2 Comments Exchange Online Microsoft 365

The Exchange Mailbox plays a crucial role in facilitating communication within an organization. It is managed by the Microsoft Exchange server. It serves as a central hub for employees to send, receive, and organize emails.

This article will cover aspects of Microsoft Exchange, the mailboxes and managing permissions of mailboxes in Exchange Online.

Key Aspects of the Exchange Mailbox

Let’s dive into the key aspects of the Exchange Mailbox.

1. Purpose and Function
– The Exchange Mailbox acts as a bridge between employees, enabling seamless communication via email.
– It handles incoming and outgoing messages, calendar invitations, contacts, and other collaborative features.

2. Issuance and Types
– Organizations issue Exchange Mailboxes to their employees, typically as work or school accounts.
– These accounts are associated with the organization’s domain (e.g., [email protected]).
– Users access their mailboxes through email clients (such as Outlook) or web interfaces (like Outlook Web App).

3. Mailbox Management
Administrators are required to manage mailboxes in Exchange. After creating a mailbox, admins continue to manage it throughout its lifecycle.

– Common management tasks include:
– Adding Features: Administrators can enhance mailboxes by enabling additional features like shared calendars, distribution lists, and resource mailboxes (e.g., conference rooms).

– Setting Permissions: Administrators grant access permissions to users. These permissions can be added on the Exchange Admin Center (EAC), Office 365 Admin Center and PowerShell.

– Full Access: Allows a user to access another user’s mailbox.
– Send As/On Behalf Of: Permits sending emails on behalf of someone else. The delegates can still be identified as the senders, not as the mailbox owner.
– Folder-Level Permissions: Controls access to specific mailbox folders.
– Quota Management: Administrators monitor mailbox size and enforce storage limits.
– Archiving and Retention: Implementing retention policies ensures data compliance and efficient storage.

4. Security Considerations
– Exchange Mailboxes contain sensitive information, so security is paramount.
– Measures include:
– Authentication: Users must authenticate to access their mailboxes.
– Encryption: Data transmitted between clients and the Exchange server is encrypted.
– Anti-Spam and Anti-Malware: Built-in filters protect against malicious emails.
– Auditing: Monitoring mailbox activity helps detect anomalies.

Understanding Exchange Mailboxes

There are three mailboxes that permissions can be added to for users. They are User mailboxes, shared mailbox and resource mailbox.

1. User MailBox
This mailbox is tied to individuals. It operates with Active Directory Account that allows the user to send and receive emails; store events calendar, notes, and create meetings and appointments. Each user must however have the Office 365 license to access it.

2. Shared Mailbox
This type of mailbox is used by business organizations as multiple people can access it without buying licenses for each person. It is most suitable as a departmental inbox, however, it falls short in its storage as it only has a storage capacity of 50GB.

3. Resource Mailbox
This mailbox is used to request for resources, rather than send and receive messages. It is used by organizations to schedule meetings based on availability. It does not require any license and is available on the Office 365 free plan. Examples of this type of mailbox include the room mailbox.

Manage Mailbox Permissions Using the Exchange Admin Center

Follow these steps to set permissions in the Exchange Admin Center.

1. Sign in to the Exchange Admin Center with your admin account.
2. Go to Recipients > Mailboxes on the left to update mailbox permissions.
3. Select any mailboxes to update before selecting Mailbox delegation.
4. Enter the delegate’s login or email address and choose your desired permission from the selection.

Setting Mailbox Permissions in M365 Admin Center

The Microsoft 365 Admin Center has several Exchange Admin Center functionalities.

1. Open the Office 365 Admin Center with your admin account.
2. Go to Users – Active users for mailbox settings.
3. Open the account you wish to add permission to.
4. Click Mail on the right
5. Manage mailbox permissions. Add other accounts to the three permission tiers here.

Mailbox Permissions with PowerShell

To add access to another mailbox or a shared mailbox, you can use Exchange Online PowerShell. Connect to Exchange Online PowerShell to do this.

PowerShell command

Full Access Permission

The Add-MailboxPermission with recipient, delegate, and permission level options adds Full Access permission. InheritanceType controls inheritance settings, and -AutoMapping decides if the mailbox is automatically added to the delegate’s Outlook profile.

Add-MailboxPermission -Identity <MailboxIdentity> -User <DelegateIdentity> -AccessRights FullAccess -InheritanceType All [-AutoMapping $false]

This example assigns the delegate Victoria the Full Access permission to the mailbox of Temitope.

Add-MailboxPermission -Identity [email protected] -User [email protected] -AccessRights FullAccess -InheritanceType All [-AutoMapping $false]

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2. Send As Permission

The Add-RecipientPermission cmdlet grants Send As permission. This command calls the delegate the -Trustee, not the user.

Add-RecipientPermission -Identity “[email protected]” -Trustee “[email protected]” – AccessRights SendAs

This example assigns the delegate Victoria the Send As permission to the mailbox of Temitope.

Add-RecipientPermission -Identity “[email protected]” -Trustee “[email protected]” -AccessRights SendAs

3. Send On Behalf
Use Set-Mailbox with –GrantSendOnBehalfTo to grant Send on Behalf access to another mailbox.

This example assigns the delegate Victoria the Send on Behalf permission to the mailbox of Temitope.

Set-Mailbox -Identity [email protected] -GrantSendOnBehalfTo [email protected]

For further information, see Microsoft Documentation.

Conclusion

Managing mailbox permissions in Exchange Online is made easy for an administrator through the portal. In summary, the Exchange Mailbox serves as a vital communication lifeline within organizations, enabling efficient collaboration and information exchange among employees.

Introducing Microsoft CoPilot in Viva

April 8, 2024

by Temitope Victoria with 3 Comments Artificial Intelligence Microsoft 365

CoPilot in Viva helps organizations foster connections, unlock new knowledge, and uncover insights to boost employee engagement, staff performance and productivity. It is changing the way employees in an organisation engage with each other, share ideas and communicate during projects.

What is CoPilot in Viva?

Copilot in Viva is the integration of Microsoft CoPilot into Viva. It is built on the Microsoft 365 Copilot system. It utilizes the proficiency of Microsoft 365 apps, LLMs (Large Language Models), data from the Microsoft Graph, and Viva apps to help you engage and understand your workforce to boost productivity.

Microsoft believes employee engagement is a priority to provide better business outcomes and successes, which is why Microsoft Viva Copilot was introduced. It is the next-generation AI designed to boost productivity and engagement across organizations.

Copilot in Viva helps to drive clarity and alignment across the workforce and equip employees for success. The features of CoPilot in Viva help boost engagement and productivity in an organization. The features include:

Simplified Goal Setting
Personalized Messages
Tailored Training

CoPilot in Viva Learning

Copilot in Viva Learning lets users establish structured learning collections, identify the proper resources, and summarize content using conversational AI.

Copilot in Viva Learning suggests curated learning collections and tailored knowledge summaries for specific roles, it allows for easier training of your employees, thereby enabling them to carry out their day-to-day roles more effectively.

Microsoft is launching CoPilot Academy in Viva Learning to provide educational content on CoPilot. CoPilot Academy is currently supported in English Language. The prerequisites to use CoPilot Academy involves: a paid license of Viva Suite or Viva Learning and a user account with Microsoft 365 licenses.

CoPilot in Viva Engage

Source: Microsoft 365

Copilot in Viva Engage helps inspire leaders and employees to post using AI-created conversation starters, prompts, and images. It gives leaders insight into employee sentiment; and cultivates an environment of trust by improving message tone with suggestions.

Copilot in Viva Engage helps leaders generate posts by suggesting ideas or popular themes and personalizing tone and length to boost authenticity and engagement.

CoPilot in Viva Insights

Source: Microsoft CoPilot Dashboard

CoPilot in Viva Insights assists leaders and their subordinates to use natural language to generate personalized reports that answer questions about their teams and the organization. This act simplifies the query-building process for analysts. This will be in preview early next year.

The Copilot Dashboard is integrated in Viva Insights to provide reports on how CoPilot can transform your work. With CoPilot, meetings can be summarized, users can catch up with what they missed on Teams. The CoPilot dashboard is accessible for any user using the Microsoft 365 or Office 365 business or enterprise subscription.

CoPilot in Viva Goals

CoPilot in Viva Goals enables users to generate and refine goals with conversational AI easily and from existing strategy documents. With Viva, you can summarize goal progress to share with and across teams.

Copilot in Viva Goals simplifies goal setting. Using draft objectives and key results (OKR), it provides recommendations based on existing documents, identifying blockers, summarizing status, consolidating data, and suggesting actions to be taken.

Viva Goals helps leaders create clarity and alignment on company and team priorities using the objective and key results framework known as OKRs, and with Copilot in Viva Goals, leaders are guided through the process of creating OKRs from existing documents such as a business plan or strategy paper.

In Viva Goals, Copilot can create OKRs from a document. Copilot suggests a few documents you’ve worked on recently for. You can select a business plan and Copilot analyzes it. CoPilot recommends a set of objectives and key results. Copilot can help refine your OKRs to get them just right for your organization.

Conclusion

Microsoft Viva’s Copilot is the cutting-edge AI that provides swift, precise, and tailored responses and insights aligned with businesses. Microsoft Viva Copilot harnesses the capabilities of next-generation AI, providing a powerful solution to enhance workforce insights and enhance employee engagement.

Contact Us

To reach out to Martins Ilesanmi or our team of Microsoft 365 expert to learn more about the Copilot Dashboard, Viva Insights, or Microsoft 365.

The Future of Work is Here: Microsoft Viva and the Evolving Workplace

April 2, 2024

by Temitope Victoria with One Comment Artificial Intelligence Microsoft 365

Microsoft Viva and Evolving Workplace 2

In today’s digital world, remote work changes how organizations interact with employees. Employees can work from different countries with ease, and organizations need to ensure productivity. This is where Microsoft Viva comes in. This article dives into the dynamic tool for organizations called Microsoft Viva.

What is Microsoft Viva?

Microsoft Viva is a digital employee engagement platform that integrates communications, information, learning, and workplace data. Microsoft Viva is powered by Microsoft 365. It helps workers and employees learn new skills. With it, managers can make better decisions using data-driven insights. Viva helps organizations create inclusive, healthy communities where people can thrive. It is integrated into the workflow to help people and teams perform better.

Microsoft Viva helps management make better business decisions. It also improves remote work experiences by integrating essential functionalities from Microsoft Teams to engage employees.

How does Viva work?

Microsoft Viva Insights

Microsoft Viva is integrated into Microsoft 365 tools into a flexible, expandable, and global platform. It is integrated into apps like Teams and Outlook. Microsoft Viva provides insights on employee status on Teams.

Microsoft Viva gives insights on the percentage of meetings, emails, chats and calls. With Viva, you can get emails about your productivity or for your employees.

The Role of Microsoft Viva and Benefits of Microsoft Viva

Workforce empowerment
Microsoft Viva lets workers manage their jobs. It empowers workers with insights on their work schedule, knowing how to manage time and increase productivity. With Viva, you can get information on how to improve flexible employment arrangements, It also enhances work-life balance.
Recognize personal development’s value
This tool meets the needs of employees by encouraging personal growth, and suggesting skills to learn.
Facilitate communication and collaboration
Viva’s collaboration tools improve communication and teamwork to help people find purpose in their work. Viva provides information on how meetings overlap. With this information, organizations can properly schedule meetings to improve work balance.
Adaptive Learning
Microsoft Viva’s adaptive learning ensures that employees may learn new skills and adapt to changing situations for personal growth.
Wellness Support
The platform promotes self-care, stress management, and mental and emotional health at work.
Knowledge Sharing and cooperation
Viva Topics connects employees with relevant expertise and information to promote cooperation.
Organizational Insights and Analytics
Viva Insights helps organizations make data-driven decisions and perform better.
HR and Employee Support
Viva Topics simplifies HR by delivering intelligent, context-based employee support.

Who uses Microsoft Viva?

Microsoft Viva serves businesses in healthcare, finance, manufacturing, and technology of all sizes. From frontline workers to top leadership, Viva tailors experiences to each role’s demands and problems. Viva is useful to streamline HR processes and can be used by organizations, and schools.

Microsoft Viva Technologies

Microsoft Viva technologies55

Source: Microsoft Viva Technologies

Microsoft Viva comprises of these technologies.

1. Viva Connections.
Viva Connections is an app in Microsoft Teams that allows employees to access tools, news, and resources. It is a personalized gateway to the digital workplace that allows you to access Microsoft Teams news, announcements, and resources.

2. Viva Engage.
Viva Engage is a dynamic tool to gather people from around the organization to connect with leaders, coworkers, and communities.

3. Viva Insights
Viva Insights enhances staff productivity and well-being with data-driven insights and recommendations. It provides practical information and recommendations for increasing company productivity, well-being, and collaboration.

4. Viva Pulse.
Viva Pulse empowers leaders and managers to seek and act on feedback when it is important.

5. Viva Glint.
A “voice of the employee” tool that helps firms understand and increase employee engagement to create business results.

6. Viva Learning.
Viva Learning connects content from businesses with other sources and can help integrate enterprise learning into the workflow. It compiles a library of learning resources and courses to assist employees in developing new skills and meeting company objectives.

7. Viva Goals
Align teams and employees with your organization’s strategic objectives and priorities.

8. Viva Topics
Microsoft Viva uses Microsoft AI technology to discover, organize, and distribute organizational knowledge and expertise.

Microsoft Viva Subscription

Microsoft Viva is offered in several Microsoft 365 subscription plans with customizable pricing to meet the needs of enterprises of all sizes. Microsoft Viva subscriptions provide significant tools and capabilities to improve employee experience and company results.

Microsoft Viva Subscription has four major plans and pricing.

Microsoft Viva in Microsoft 365
Microsoft Viva Workplace Analytics and Employee Feedback $6.00 per user, monthly
Microsoft Viva Suite $12.00
Microsoft Viva Employee Communications and Communities $2.00 user/month

Finally, Microsoft Viva changes how companies approach employee engagement, productivity, and well-being. Using AI, analytics, and collaboration, Viva helps organisations maximise employee potential, driving innovation, growth, and success in the digital era.

How to use Microsoft Viva

To Use Microsoft Viva, follow these steps.
1. Sign in to Office.com. Ensure you have the Viva license in your Microsoft 365 or the other subscriptions.
2. Click on Apps.
3. Find Engage, Insights, Learning. This shows Viva technologies you can access and use to interact with employees

How to use Microsoft Viva

Conclusion

Microsoft Viva transforms the modern workplace by boosting employee experience, collaboration, and productivity. Viva helps organizations build a more connected and engaged workforce by integrating communication, insights, learning, and information discovery. Viva Connections, Insights, Learning, and Topics offer many benefits and enable many use cases, making it an essential tool for digital-age enterprises.

Evolve Connect plays a pivotal role in enabling successful implementations for organizations with Microsoft Viva. We leverage expertise in Microsoft technologies and dedication to innovation, to ensure smooth integration, customization, and ongoing support for Microsoft Viva deployments.

Partner with Evolve Connect to unleash the complete potential of Microsoft Viva and lead the way in your digital transformation endeavours. Get in touch with us today.

Announcing Microsoft CoPilot for Finance

March 25, 2024

by Temitope Victoria with No Comment Artificial Intelligence Microsoft 365

Announcing Microsoft CoPilot For Finance

Microsoft recently announced the launch of CoPilot for Finance. It is an AI-powered assistant designed to boost productivity for finance professionals.

In reality, 80% of finance leaders and teams struggle to do strategic work beyond operational tasks. This article dives into Microsoft CoPilot for Finance, its features and advantages for businesses.

What is CoPilot for Finance?

CoPilot for Finance is an AI-powered productivity tool from Microsoft designed specifically for finance professionals. It leverages the power of advanced AI models like GPT-3 to provide intelligent assistance for finance tasks and workflows.

CoPilot for Finance helps with things like analyzing financial data, generating reports, creating presentations, answering questions, and automating manual processes.

Copilot for Finance, now in public preview, connects to the company’s financial systems, including Dynamics 365 and SAP, to provide role-specific workflow automation, and guided actions. It also provides recommendations in Microsoft Outlook, Excel, Teams, and other Microsoft 365 applications, saving time and letting you focus on company success.

Key Capabilities

Microsoft Copilot for Finance
CoPilot for Finance includes several innovative capabilities and features.

– Conversational Answer

CoPilot understands finance questions posed in natural language. It can provide direct answers to common inquiries about financial data, accounting, investments, forecasting, and more.

– Automated Analysis

CoPilot can analyze financial documents, data, reports, and models to extract key insights, trends, and metrics. This automated analysis saves significant time compared to manual review and lookups.

– Advanced Calculations

The AI assistant can perform complex financial calculations and scenario modelling easily. CoPilot can do common tasks like cash flow analysis, risk modelling, valuation, forecasting, and more.

– Document Creation

CoPilot can automatically generate formatted financial documents including reports, presentations, invoices, budgets, and statements. It greatly speeds up financial reporting and documentation.

– Process Optimization

CoPilot looks for ways to streamline financial workflows, reduce errors, and improve efficiency. The AI assistant provides personalized recommendations to optimize routine finance processes.

Benefits of CoPilot for Finance

CoPilot for Finance can significantly benefit finance professionals and teams. This improves productivity, efficiency, and accuracy for common finance tasks.

– Increased Productivity
CoPilot can help automate repetitive tasks like data entry and report generation. With this, Finance staff can focus on more strategic initiatives.

– Greater efficiency
The tool can quickly analyze data, spot errors, and make recommendations. This allows finance teams to work faster and smarter. CoPilot reduces the time spent on manual processes.

– Enhanced insights
By processing volumes of data faster, CoPilot enables deeper analysis of financial information to uncover trends and opportunities.

– Better collaboration
CoPilot facilitates collaboration by allowing multiple people to work within the same documents and models simultaneously. The AI learns team preferences too.

To learn more, watch our recent webinar: ‘Copilot Lab: Launch Your Coplot Adventure with Evolveconnect’ as industry experts Martins Ilesanmi, M365 Global Ops Global Manager, and Zakariyah Oyeniyi, Microsoft Office 365 Consultant, dive into the launch of Microsoft Copilot.

Integration

microsoft copilot for finance integration

Microsoft CoPilot for Finance is designed to integrate seamlessly with Excel and other Microsoft 365 apps like Teams, Outlook, and SharePoint. This provides a unified workflow experience for finance professionals.

CoPilot is currently integrated with these applications as an add-in as Preview.

– Outlook

– Excel

– Dynamics 365

CoPilot can be invoked directly within Excel to provide contextual suggestions. It also offers automation for financial modeling, analysis, and reporting tasks. You can have a conversation with CoPilot through the sidebar in Excel while working on spreadsheets. It will help fill in formulas, create pivot tables, generate charts and graphs, and more based on your natural language prompts.

The add-in works across desktop, web, and mobile versions of Excel so you can access the same AI-powered capabilities wherever you’re working. CoPilot remembers your company data, formatting preferences, and typical tasks so the integration is customized.

Since CoPilot hooks into Excel, you can leverage its help while emailing reports through Outlook. CoPilot understands context and delivers assistive AI right where and when you need it.

The Road Ahead For CoPilot

Microsoft CoPilot for Finance is an exciting new addition to the CoPilot family of AI-powered productivity assistants.

In summary, CoPilot for Finance represents an important step in bringing the power of AI to one of the most essential business functions. As AI continues to evolve, we can expect to see more specialized tools like CoPilot that focus on boosting productivity in specific domains. The future looks bright for integrating AI into finance workflows in ways that save time, drive insights, and allow professionals to focus on higher-value strategic tasks.

What you need to know about Microsoft CoPilot

FAQs about Microsoft CoPilot

March 18, 2024

by Temitope Victoria with No Comment Artificial Intelligence Microsoft 365

What you need to know about Microsoft CoPilot

Microsoft Copilot is changing the way we work and interact with artificial intelligence. Artificial Intelligence is making work easier and faster with automation. This FAQ guide provides insights on Microsoft CoPilot.

What is Microsoft CoPilot?

Microsoft CoPilot is a generative AI for boosting the productivity of employees and businesses. Copilot is the new name for Bing Chat and Bing Chat Enterprise. It is built on large language models (LLMs) and natural language processing (NLPs).

What Can Use Microsoft Copilot?

Microsoft Copilot is an all-in-one solution for developers, individuals, and large businesses.

Is CoPilot Free?

CoPilot is free and accessible on the web browsers. However, for Microsoft 365 it costs $30 per user.

Can CoPilot Create Images?

CoPilot is integrated with Designer to generate images. It is powered by DALL-E 3 Technology to create images. DALL-E is an image-generation AI tool created by Open AI.

What are the differences between CoPilot and CoPilot for Microsoft 365?

Microsoft 365 Copilot

Copilot is a generative AI tool that uses data from the public web and the Bing search index only. It does not have access to organisational resources or material within the Microsoft 365 Graph, such as OneDrive documents, emails, or other data.

Copilot for Microsoft 365 adds three features:

Access data in your tenant’s Microsoft 365 Graph.
Prompts and responses are handled fully within your Microsoft 365 tenant border, along with additional security, compliance, and privacy features.
Access the generative AI power through Microsoft 365 services such as Teams, Outlook, and Word.

What is Microsoft CoPilot for Sales?

Microsoft Copilot for Sales, is an AI assistant for the sales team using Microsoft 365. Copilot for Sales seamlessly integrates sales solutions and delivers cutting-edge AI and CRM platform updates and insights to enhance productivity workflows.

The main purpose of CoPilot for Sales is to maximize sales productivity and transform the way sellers work.

Microsoft CoPilot for Sales connects to Salesforce Sales Cloud, Dynamics 365 Sales, and other sales systems. It Includes Microsoft 365 Copilot and integrates sales information into Outlook, Teams, and Word. It costs $50 per user, monthly.

Who is eligible for CoPilot for Sales license?

Copilot for Sales requires a Microsoft 365 E3, E5, Business Standard, or Business Premium license or Office 365 E3 or E5.

Customers with Copilot for Microsoft 365 licenses can add Copilot for Sales for $20 per user every month. For the use of Microsoft Copilot for Sales, Dynamics 365 Sales Premium clients are required to pay $30 per user per month for Copilot for Microsoft 365.

What is Microsoft CoPilot for Service?

Microsoft Copilot for Service changes customer service solutions with the power of generative AI. The Copilot for Service solution is designed to optimize customer experiences and boost agent productivity. It seamlessly integrates with contact centres and CRM solutions, ensuring a smooth and efficient workflow. Unlike other conversational AI development tools, Copilot for Service does not require any software installation or complex integrations.

CoPilot for Service is integrated into Microsoft apps and products, like Outlook and Teams, to enhance agents’ productivity with specialized AI features. It can quickly retrieve up-to-date information from third-party software, such as Salesforce, ServiceNow, and Zendesk.

How much does CoPillot for Service cost?

CoPilot for Service costs $50 per user, monthly. For customers who already have Copilot for Microsoft 365 licenses, there is an option to add Copilot for Service at an extra cost of $20 per user per month.

You must have a valid product license for Microsoft 365 E3 or E5, Microsoft 365 Business Standard or Premium, or Office E3 or E5 to proceed.

What licenses is CoPilot accessible as an add-on?

CoPilot is accessible as an add-on for these licenses.

Microsoft 365 E3/E5
Microsoft 365 Business Premium and Business Standard
Office 365 E3/E5

Can I use Copilot on the web with any browser?

Copilot supports Microsoft Edge both desktop and mobile. It also supports third-party browsers like Firefox, Chrome, and Safari.

Is CoPilot available on Mac?

CoPilot is available on Mac on the App Store. It can also be launched on the web for Mac.

Where is CoPilot available?

CoPilot is accessible in over 160 regions, except for China and Russia.

Microsoft Copilot for Microsoft 365: Licensing channels

From January 15, 2024, Microsoft Copilot for Microsoft 365 was made available across all channels and regions. These are:

Enterprise Agreement (EA)
Enterprise Subscription Agreement (EAS)
Microsoft Customer Agreement – Enterprise (MCA-E)
Microsoft Direct
Cloud Solution Provider (CSP)
Enrollment for Education Solutions (EES; educational customers only)

Microsoft 365 Copilot

Evolve Connect is your first choice for all Microsoft training and boot camps. Evolve Connect has experienced industry experts in the field. Contact us for consultation and discover the best way to integrate Microsoft Copilot into your organization’s Microsoft 365 system.

What applications are integrated with Microsoft CoPilot?

These applications are integrated with Microsoft CoPilot.

Windows.
Bing.
Power Automate.
Microsoft Forms.
Microsoft 365 (Teams, Word, Excel, PowerPoint).
Power Pages.
Loop.
Microsoft CoPilot Studio.
Whiteboard.
Dynamics 365.

Does Copilot support platforms other than Microsoft, like AWS?

Microsoft CoPilot is specifically for Microsoft applications. It is unavailable to other cloud service providers like AWS or Google Workspace.

What language does Microsoft CoPilot for Microsoft 365 support?

Copilot is supported in the following languages:

English (US, GB, AU, CA, IN)
Spanish (Spain, Mexico)
Japanese
French (France, Canada)
German
Portuguese (Brazil)
Italian
Chinese Simplified

Microsoft Copilot in Excel is currently only supported in English.

What is Notebook in CoPilot?

Notebook is a new way to interact with Copilot’s generative AI models beyond conversation. It’s like an upgraded scratch pad that allows you to customize prompts.

Notebook enables you to write longer prompts and adjust them to obtain your desired answer. These features make it handy for coding and writing.

Some users can access Notebook using Copilot in Bing or Copilot on the web. Notebook does not store data or leak organizational data, thus eligible users receive commercial data protection. Administrators can’t configure Notebook.

Conclusion

Microsoft Copilot serves as a valuable AI assistant, offering a helping hand with various tasks. Its accessibility and evolving features make Copilot a promising tool to streamline your workflow and empower you to achieve more.

Want to Learn More?

For further details and in-depth explanations, Evolve Connect’s “CoPilot Lab” sessions provide insights into CoPilot’s functionalities.

Introducing Microsoft CoPilot: Your Everyday AI Assistant

March 11, 2024

by Temitope Victoria with 3 Comments Artificial Intelligence Microsoft 365

Introducing Microsoft CoPilot
Microsoft CoPilot, the AI-powered productivity tool, isn’t just changing the way we work on our desktops; it is also having a significant impact in the cloud space. Interest in AI writing tools and chatbots has grown in recent years. One of the most exciting new offerings in this space is Microsoft CoPilot.

What is Microsoft CoPilot?

Microsoft CoPilot is an artificial intelligence system developed by Microsoft to help users be more productive by providing relevant suggestions, and automated content generation.

The key problems CoPilot aims to solve are:

– Reducing repetitive tasks by automatically generating code, text, emails and more.
– Providing relevant recommendations and answers based on prompts.
– Increasing productivity by helping users multitask.
– Enabling smoother workflow.
– Automating menial tasks.

With CoPilot, Microsoft aims to deliver helpful, secure and responsible AI assistance to make users more productive.

CoPilot is available for several Microsoft products and services, including:
CoPilot for Windows
CoPilot for Microsoft 365
CoPilot for Power Automate
GitHub CoPilot
CoPilot for Mobile apps (Playstore and appstore)
CoPilot for Bing Chat
CoPilot on the Web
Microsoft Security CoPilot

What is CoPilot for Windows?

microsoft copilot for windows

Microsoft’s CoPilot is an AI-powered assistant aiming to boost Windows application productivity. It provides suggestions and recommendations to help automate repetitive tasks.

Microsoft Copilot for Windows can be launched with the Windows key + C. CoPilot is currently available for preview. However, if you’re signed in to a local account on your PC, CoPilot will be unavailable. CoPilot is available for work or school accounts signed into Windows.

With Copilot for Windows, you can perform three major tasks; Change Windows Settings, Perform common tasks and launch troubleshooters.

You can turn on dark mode, change your wallpaper and turn on Bluetooth with CoPilot.

CoPilot for Microsoft 365

microsoft copilot with word

Image Source: Microsoft CoPilot for M365

Microsoft 365 integrates CoPilot seamlessly across Word, Outlook, Excel, Teams and other Office apps to boost productivity. Microsoft CoPilot helps users write faster and efficiently by suggesting text completions and assisting with everyday tasks.

For example, when composing an email in Outlook, CoPilot can suggest relevant closing sentences or reminders. It can also compose an email based on a prompt. This makes it easier to send emails to clients and customers.
In Word, it may suggest the next sentence when writing a report or offer formatting. Microsoft CoPolit can create a first draft for you.

In PowerPoint, Microsoft CoPilot can be used to generate beautiful presentations. In Excel, Copilot is used to analyze trends and create data visualization reports.

CoPilot studies how you write over time and personalizes its suggestions. CoPilot works as an add-on in Microsoft 365. It costs $30 per user, monthly.

Some key benefits of CoPilot for Microsoft 365 include:

– Faster drafting and writing in Word documents and Outlook emails. CoPilot cuts down on typing time by suggesting relevant text.

– Improved email communication. CoPilot helps craft clearer, more professional emails by suggesting phrases and closes.

– Enhanced productivity across Office apps. Whether formatting a spreadsheet in Excel or building a presentation in PowerPoint, CoPilot offers help based on context.

– Personalized support. CoPilot learns your tone, style and preferences to tailor suggestions to you.

– Natural writing flow. CoPilot offers suggestions as you type to compliment rather than interrupt your workflow.

With CoPilot integrated directly into Microsoft 365, you have an AI-powered writing and productivity assistant at your fingertip. While it may take some time to learn user preferences, CoPilot aims to reduce repetitive tasks and make Office apps more intuitive over time.

Launch Your Coplot Adventure with Evolveconnect.

Microsoft CoPilot for Power Automate

microsoft copilot studio for power automate

Power Automate is Microsoft’s workflow automation platform that allows you to create automated workflows between apps and services. CoPilot brings the power of AI directly into the Power Automate interface to help you build workflows faster.

With CoPilot Studio, you can describe the workflow you want to automate in natural language. CoPilot will then generate the full workflow automatically, connecting to the appropriate apps and services. This saves huge amounts of time compared to building workflows manually.

For example, you can tell CoPilot: “When a new file is added to my SharePoint folder, convert it to PDF and save it to OneDrive.” CoPilot will understand this request, create the triggers, actions, and connections needed, and build the full automated workflow.

Repetitive manual tasks that used to take hours can now be automated in minutes with the help of CoPilot. This enables productivity and saves time across organizations.

CoPilot can be enabled within an organization. You can enable a 60-day trial license for Copilot with Power Automate. With CoPilot, the platform is now more powerful and accessible. No technical skills are required to harness the benefits of workflow automation.

GitHub CoPilot

GitHub Copilot · Your AI pair programmer

GitHub CoPilot is an AI pair programmer that helps developers code faster and more efficiently. It uses machine learning techniques including natural language processing and code generation to suggest line completions in real time.

CoPilot has been trained on billions of lines of public code to learn common programming patterns and paradigms. When a developer starts typing, CoPilot looks at the context and code that has already been written and suggests what might come next based on statistics. This allows developers to quickly generate code, fix bugs, and adhere to best practices.

Some key capabilities of GitHub CoPilot include:

– Suggesting names for methods and variables based on context
– Writing whole function bodies and classes after a few keywords
– Filling in required parameters and arguments for a function call
– Recommending fixes for runtime errors and bugs
– Completing repetitive code patterns like loops and list comprehensions

However, there are some limitations. CoPilot may suggest completions that don’t fit the context or intent of the code. Developers need to carefully review the suggestions before accepting them. It also cannot guarantee bug-free or efficient code, so human oversight is still essential. CoPilot is designed to assist, not replace developers.

Microsoft CoPilot for Mobile Apps

Microsoft CoPilot for mobile apps

CoPilot is available on both iOS and Android mobile platforms and can be downloaded from the App Store and Google Play Store respectively. The mobile apps allow you to access key CoPilot features on the go from your smartphones and tablets.

Some of the key capabilities offered by CoPilot’s mobile apps include:

– Natural language processing – You can have conversations with CoPilot by typing or speaking to it naturally. CoPilot understands the context and meaning to provide relevant suggestions and responses.

– Code completion – The mobile app versions of CoPilot are designed specifically for writing code on mobile.

– Explain code – CoPilot can explain what a block of code is meant to do in plain language on mobile. This helps developers understand code quickly.

– Summarize texts – CoPilot’s summarization feature works on mobile too, allowing you to get the key points from a long piece of text efficiently on your phone.

– Suggested edits – You can get suggestions from CoPilot on how to improve a piece of text or code by rephrasing, reorganizing or fixing issues.

– Mobile optimization – The apps provide features tailored for mobile use cases like voice input, offline use, and seamless syncing.

Microsoft CoPilot is free for mobile applications. The availability of CoPilot on smartphones makes it easy for you to boost your productivity even when working remotely.

Microsoft CoPilot for Bing Chat

microsoft copilot for bing chat

Microsoft Bing Chat leverages CoPilot’s conversational AI capabilities to enable natural dialogues between you and the chatbot.

Key features enabled by CoPilot include:

– Conversational memory – Bing Chat can recall context from previous parts of the conversation, allowing for more natural, flowing dialogues.

– Improved comprehension of questions and commands – CoPilot helps Bing better parse what the user is asking or telling it to do. This results in more accurate responses.

– Ability to seek clarification – If Bing Chat doesn’t fully understand a request, CoPilot enables it to ask clarifying questions to get more details from the user.

– Personalized responses – CoPilot allows Bing Chat to maintain some unique traits about each user it interacts with, enabling more personalized conversations.

– Broad language understanding – CoPilot helps expand the range of language variations and phrasing that Bing can comprehend. Users can speak more casually without confusing the chatbot.

Microsoft delivers more natural, human-like interactions by integrating CoPilot’s conversational AI into Bing Chat. The technology allows Bing to engage with users as it continues learning over time.

Microsoft CoPilot on the Web

microsoft copilot for web apps

Microsoft CoPilot is available through web applications to enhance the experience and productivity of web users. Microsoft has integrated CoPilot into popular web services like Office 365, GitHub, and Bing to provide helpful suggestions and automation within the browser.

You can access CoPilot on the web with any browser; Bing, Firefox, Google Chrome and Safari. Web users can benefit from CoPilot’s suggestions without downloading any additional software. It aims to enhance productivity and streamline workflows for web-based tasks.

Microsoft Security CoPilot

microsoft security copilot

Source: https://news.microsoft.com/ai-security-2023/

Microsoft Security CoPilot is an AI-powered service that helps security teams strengthen their cybersecurity posture. It leverages NLP and machine learning capabilities to understand user queries and provide relevant guidance on security best practices.

Some key ways Security CoPilot enhances security operations include:

– Threat Detection: CoPilot can analyze alerts and events to identify potential threats and vulnerabilities. It looks for suspicious patterns and anomalies that could indicate an attack. This allows security teams to focus on the most critical risks.

– Incident Response: When a security incident occurs, CoPilot can suggest possible remediation steps based on identified threats. This speeds up response times and reduces the time of attackers.

– Compliance Guidance: CoPilot can explain compliance requirements in plain language and recommend controls to implement for standards like HIPAA. This simplifies compliance processes for organizations.

– Security Recommendations: Based on a company’s infrastructure and risk profile, CoPilot can recommend security best practices to improve their defences. This includes advice on patching, network segmentation, identity policies, and more.

– Alert Triage: By analyzing alerts, CoPilot can provide insights into false positives to ignore versus real threats that require investigation. This reduces alert fatigue for security analysts.

– Automated Responses: CoPilot can help teams configure automated playbooks and responses for repetitive security tasks. This increases productivity.

Microsoft Security CoPilot acts as a virtual security advisor that stays up-to-date on the latest threats and defences. It allows security teams to improve their effectiveness and reduce risk.

The Future of CoPilot

Microsoft CoPilot has great potential for taking over the global technology landscape. Microsoft CoPilot is expanding in other technologies and will be a force in the next decade.

Want to learn more about CoPilot? Join us for the CoPilot Lab Event. You don’t want to miss it.

How to Install Microsoft 365 Apps

March 4, 2024

by Temitope Victoria with 7 Comments Cloud Computing Microsoft 365

How to install Microsoft 365 Apps

Microsoft 365 is a productivity app suitable for personal, business and professional use. It helps you quickly find and edit files, scan documents and create content on the go.

It includes familiar applications including, Access, Excel, OneDrive, OneNote, Outlook, PowerPoint, Publisher, Skype for business, Teams and Word. It can be installed on your mobile devices (smartphones) and PCs.

This article will guide you through the process of installing Microsoft 365 applications on your Smartphone and PC.

How to Install Microsoft 365 Apps on your Smartphone

To install Office 365 apps on your Smartphone, follow these steps.

1. Search for Microsoft 365 on Google Play store and click on Install.

2. After Installation, you can sign in if you have an account with Microsoft. Otherwise, you can sign up with your email account on Microsoft’s website.

3. After sign-in, you will be taken to the home page. It should look like this:

Congratulations, you have installed the Office 365 mobile app. You can now enjoy the Office 365 Application. With the application, you can access your OneDrive files, and install office applications like Teams, and Outlook.

How to Install Microsoft 365 on your PC

To install Microsoft 365 on your PC, you need to purchase licenses or use a product key. There are numerous licenses with features that you can purchase. Microsoft offers licenses for home, business, education, government and non-profit.

For home licenses, Microsoft offers Personal, Family and Student. For business licenses, there are Business Standard, Business Premium, and many more.

To Install Microsoft 365 on your desktop, follow this process.

Go to Microsoft 365 Home Page

Microsoft Office homepage

Sign in with your account.

At the top right corner, there is an option to install. Select “Install Microsoft 365 Apps”. You can install Office on up to 5 PCs or Macs, 5 tablets, and 5 smartphones.

Open the file downloaded in your ‘downloads’ folder, allow the app to make changes to your device page and begin your installation.

Congratulations, the Office365 apps are installed.

office 365 download